Do it yourself

In the State of Montana apostilles are issued by the office of Linda McCulloch, Montana Secretary of State in Helena.

Documents submitted for apostille need to comply with the following guidelines:

  • Documents need to be issued in Montana.
  • Documents from the category of vital records such as marriage, birth and death certificates must be original and have the signature of James R. Edgar, the State Registrar or the signature of a County clerk recorder.  They also need to have been issued no more than 5 years ago. If you have an older copy, request a new one from the County clerk recorder’s office or the Montana Office of Vital Records.
  • In order to apostille school records issued by educational institutions from Montana such as the University of Montana, Carroll College and others, you need notarized copies issued by the school registrar or high school principal. Notarized copies should include the following words: “On date”, “I the undersigned, do hereby certify that this is a true and original diploma or transcript”, “Issued by school name”, “Signature of school principal or registrar”, “Name and title”.
  • If you need to notarize powers of attorney, copies of passports, drivers licenses and general business documents there is no need for Notary Certification form the County Clerk. Still, documents need to be correctly notarized in accordance to Montana notary rules, including the elements in the notarial block.

For new copies of divorce decree or general judgments you need to contact your local county administrator.

Office of Vital Statistics
MT Dept. of Public Health and Human Services
111 N Sanders, Rm. 6 Helena, MT 59604

Apostille Montana contacts:

Mail documents to:
Montana Secretary of State
Notary and Certification Services
PO Box 202801
Helena, MT 59620
Phone: (406) 444-5379

Walk-in service:
Montana Secretary of State
1236 6th Avenue
Helena, MT 59601
Phone: (406) 444-1877


Price and processing time:
Price is $10 per apostille with payment to the ” Montana Secretary of State”.
Processing time is same-day counter service or 3-5 days for mailed orders.