Do it yourself

In the State of Pennsylvania, apostilles are issued by the Pennsylvania Secretary of the Commonwealth in Harrisburg.

Documents submitted for apostille need to comply with the following guidelines:

  • Official documents need the seal and signature of a Pennsylvania government official, custodian of the vital record.
  • Documents issued at County level bearing the signature of an assistant or deputy clerk cannot be submitted for apostille. They need to be signed byf the County Clerk.
  • Marriage license certificates with the signature of a clergy person are not acceptable. They need to be issued and bear the signature of the clerk of the orphans’ court or the register of wills.
  • Birth or death certificates issued by local registrars are not accepted for apostille. Vital records need to be issued and signed by the state registrar Marina OReilly Matthew.
  • To apostille school records issued in the state of Pennsylvania need to be issued by the school registrar and notarized by a Pennsylvania notary public.

New copies:
You can obtain copies of the vital records from the Pennsylvania Department of Health, the  Division of Vital Records (110 North 8th Street; Suite 108, Philadelphia, PA 19107, phone (215) 560-3054).

Apostille Pennsylvania contacts:

Visit in person or mail documents to:
Pennsylvania Department of State
Bureau of Commissions, Elections and Legislation
Room 210 North Office Building
Harrisburg, PA 17120-0029
Phone: (717) 787-5280


Price and processing time:
Price is $15 per apostille regular service.
Processing time is same-day counter service or 5 days for mailed orders.